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ARTICLE I: NAME AND PURPOSE

This association shall be called ALBANY-HUDSON VALLEY PHYSICIAN

ASSISTANT PROGRAM ALUMNI ASSOCIATION, INC.

It is hereinafter referred to as the ASSOCIATION.

It is organized:

a) to promote communication among graduates of the ALBANY-HUDSON VALLEY

PHYSICIAN ASSISTANT PROGRAM, hereinafter referred to as the PROGRAM

b) to promote communication between the PROGRAM, its faculty and staff and the membership of the ASSOCIATION

c) to develop and perpetuate projects and activities which will provide support for the educational and research activities of the PROGRAM

d) to develop and perpetuate projects which will be beneficial to the students and alumni of the PROGRAM in the pursuit of their professional degrees and/or the enhancement of their professional capabilities as practitioners in their respective and related fields

ARTICLE II: MEMBERSHIP

1. There shall be separate categories as described below:

A. ALUMNI members shall be those graduates of the PROGRAM who are current in their annual membership fees.

B. STUDENT members shall be matriculated PA students of the program.

C. HONORARY members shall be outstanding members of the faculty, PA profession or community who have been selected by the BOARD OF DIRECTORS of the ASSOCIATION for having contributed meritoriously in teaching, scholarship or service and furthering the excellence of the PROGRAM.

2. ALUMNI members, as described in category 1A. above shall have the exclusive right to vote on matters of general interest to the ASSOCIATION as legally required.

ARTICLE III: GOVERNANCE

1. The OFFICERS of the ASSOCIATION shall be a president, vice-president, secretary, and treasurer.

2. GOVERNING powers of the ASSOCIATION shall be vested in a BOARD OF DIRECTORS consisting of the officers, historian, and a COUNCIL of up to three elected active members, and up to four elected student members.

ALUMNI and STUDENT members may attend any BOARD of DIRECTORS meetings.  

3. ELECTIONS

All BOARD OF DIRECTORS MEMBERS shall be elected for a terms of two years.

4. ELECTION PROCEDURE

A proposed slate of nominees shall be presented in written form by the Nominations and Awards Committee to the ASSOCIATION members at least thirty days prior to the annual meeting.

During the annual meeting additional nominations may be accepted from the floor.

The officers and other BOARD members shall be elected at the annual ASSOCIATION meeting by a simple majority vote of ALUMNI members present and write-in ballots received at least one week prior to the annual meeting. Elected officers shall assume office as of the date of the election.

5. VACANCIES

a) President: In the event of a vacancy in the office of President, the Vice-president shall immediately become President for the un-expired term. This will not preclude the eligibility for that person to be nominated and elected as President for the two-year term succeeding that which had been vacated and for which the Vice-president served as President.

b) Other BOARD positions: In the event that a BOARD position(s) shall be vacated, such position(s) will be filled for the duration of the term(s) by election of the Board. Such elections shall be by secret ballot and candidates may be nominated by any member of the BOARD. Service as a BOARD member filling such a vacancy shall not preclude eligibility for subsequent election to full term.

ARTICLE IV: DUTIES OF THE OFFICERS

1. PRESIDENT: The President shall be the chief executive officer of the ASSOCIATION and, as such, shall carry out the expressed will of the BOARD and of the ASSOCIATION in all matters in compliance with the Constitution and By-Laws;

shall schedule all meetings of the BOARD and shall preside at said meetings;

shall by January of each year appoint chairs (coordinators) of all standing committees, recommend additional members for the various committees to the committee chairs and serve as an ex-officio member of all committees;

shall call and preside at the annual meetings of the ASSOCIATION ;

shall serve as immediate supervisor of the executive secretary of the ASSOCIATION and

shall regularly communicate with the Alumni Office personnel regarding ASSOCIATION business.

2. VICE-PRESIDENT; The VP shall assume the duties of the President upon request of or in the absence of the President;

shall chair the Nominations and Awards and Annual CME Committees to expedite their respective charges.

3. SECRETARY: The Secretary shall on request of the President call meetings of the ASSOCIATION.

shall on request of the President call meetings of the BOARD;

shall cause to be kept accurate records of proceedings at meetings of the ASSOCIATION, BOARD and transmit said records to appropriate groups;

shall sign official legal documents as required to transact certain ASSOCIATION business.

shall act as Parlimentarian and advise the Board appropriately.

4. TREASURER:

The Treasurer shall be responsible for the management of the finances of the ASSOCIATION including various accounts, investments and procedures associated therewith;

shall supervise the preparation of quarterly financial statements as well as periodic updates as deemed necessary by the President and/or the BOARD and the ASSOCIATION;

shall participate in all policy, management and investment decisions of the BOARD and the ASSOCIATION;

shall serve as Chair of the Alumni Scholarship Committee

ARTICLE V: COMMITTEES

The president may appoint such additional standing and ad hoc committees as are necessary including, but not limited to, the following:

Nominations and Awards Committee

Alumni Scholarship Committee

Annual CME Committee

The charges to each committee will be conveyed to each respective chairperson by the President.

ARTICLE VI: MEETINGS

The ASSOCIATION shall meet annually at the Annual Alumni CME.

ARTICLE VII: RULES & REGULATIONS

Parliamentary matters, rules and regulations governing all meetings of the ASSOCIATION and the BOARD, shall be according to Roberts Rules of Order.

ARTICLE VIII: AMENDMENT OF THE CONSTITUTION AND BY-LAWS

The Constitution and By-Laws may be amended by the following procedure:

Recommended amendment, if passed by a majority of the Board, will be distributed to the total active membership of the Association.

Mail-in ballots will be provided for the membership, to be returned to the Board by the published deadline.

A simple majority of those voting will be sufficient to approve the recommended amendment.

ARTICLE IX: FISCAL YEAR

For purposes of budgeting, accounting and auditing, the fiscal year shall end on December 31.

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